Electronic W-2s are created by Print W-2 Forms. Nothing is written to a diskette. Choose Export for Social Security Administration, enter the export file location, and complete the submitter information. The file is then uploaded through the Social Security Administration's online Business Services, for which you need a BSO User ID.
Before you upload
- Run the export after the last payroll of the year has been processed.
- Check the file with SSA's free AccuWage tool before uploading it. It finds most formatting problems before SSA rejects the file.
- Keep the export file and a printed W-2 register with your year-end records.
Notes
For tax year 2026, ACS is still validating the SSA export. The program tells you if the export is not yet available for the year you choose.
Even when you file electronically, you still give employees their W-2 copies. To correct W-2s that have already been filed, see Corrected Electronic W-2.